Know what you have, order what you need
Green coffee, consumables, and supplier shipments, tracked automatically with par levels, restock alerts, and AI-powered invoice processing.
AI Invoice Processing
Upload a photo of any supplier invoice. AI extracts origins, quantities, bag sizes, and costs automatically. Review, confirm, and save in seconds instead of minutes.
Green coffee inventory with par levels
Track every origin in your warehouse. STRATA calculates current stock from shipments and roast usage, sets par levels based on your weekly consumption, and flags when it is time to reorder.
- Automatic stock calculation from shipments and roast logs
- Par levels and restock triggers based on usage
- Configurable stock buffer for safety margin
- Visual reorder indicators, red, amber, green
Consumable tracking with projected runout
Bags, labels, barcodes, and miscellaneous supplies, all tracked with daily usage rates, projected runout dates, and bulk count entry so nothing catches you off guard.
- Daily usage rate calculated automatically
- Projected days until runout
- Bulk count entry with confirmation step
- Per-type par and trigger multipliers
Coffee source database with full provenance
Build a searchable library of every coffee you source. Record origin, process, region, farm, elevation, and certifications, then link purchases to the right source automatically.
- Process, region, farm, and elevation tracking
- Certification records (organic, fair trade, etc.)
- Bag size defaults per source
- Linked to purchase history for full traceability
AI-powered invoice processing
Snap a photo of a supplier invoice and let AI extract the details. Origin, quantity, bag size, cost, all populated automatically. Review, confirm, and save in seconds.
- Upload a photo or PDF of any invoice
- AI extracts line items, quantities, and costs
- Auto-matches to existing origins and suppliers
- Review and edit before saving
Shipment management with supplier tracking
Log incoming green coffee shipments with supplier details, expected and actual arrival dates, and per-origin quantities. When a shipment arrives, stock levels update automatically.
- Track shipments from order to arrival
- Per-origin line items with bag counts
- Supplier database with category support
- Arrival triggers automatic stock recalculation
Restock categories for lead times
Different origins have different lead times. Group your inventory into restock categories so STRATA knows when to alert you, whether that is two weeks out or two months.
- Configurable restock categories
- Lead time awareness in reorder alerts
- Category-level par multiplier overrides
- Visual grouping on inventory dashboard
Ready to take control of your inventory?
Start your free 14-day trial or explore the interactive demo. No credit card required.